Online board meetings can be a convenient method to manage the hectic schedules of board members of non-profit organizations. They help attendees reduce stress from traffic, to manage deadlines for meetings, and cut down on travel expenses. Online board meetings can be just as effective as face-toface meetings with a few simple guidelines.
To increase engagement, it’s important to use tools that make the event more interactive and lively. Video chats with attendees can increase engagement as it enables participants to understand body language and non-verbal communication. Instant messengers can also be utilized to keep the conversation going. Finally, requiring all attendees to announce their presence will ensure they are recognized and heard in the meeting.
The agenda should be carefully designed to ensure that everyone is aware of what will be discussed and how it will be carried out. According to the Nonprofit Learning Labs, it is suggested that the agenda be a little less than 20% to allow for more time for discussion and conversation.
Virtual formats also provide new opportunities for those who would otherwise be shut out because of time or cost limitations. This allows the board to take on new ideas and perspectives that could help make better decisions. Additionally, the removal of physical barriers to participation allows the meeting to reach a broader audience. Board dashboards can help prepare attendees for the meeting and provide information to facilitate discussions.